Policy-Linked Training Documentation
Builds every training module directly from your clinic’s own policies with a permanent link to the source.
Be ready when inspectors ask forstaff training
Theraptly turns your clinic policies into structured staff training — with timestamped completion records you can export the moment they are requested. No spreadsheets. No chasing staff. No scrambling before surveys.
Built for behavioral health compliance workflows.
Feel confident knowing your practice is fully ready for CARF and state inspections.
Timestamped Completion Records
Logs every completion with exact date, time, and staff name for instant surveyor verification.
Role-Based Staff Assignments
Assign trainings by role, department, or individual in one click with no spreadsheets or chasing.
Exportable Inspection Documentation
Generate a full auditor-ready report in seconds with policies, timestamps, and results, downloadable instantly.
Preparing facilities for CARF and state inspections.Training usually happens, but documentation is often unorganized.
When inspectors ask for proof, most clinics start digging through:
- Excel spreadsheets
- Email threads with certificates
- Shared drive folders
- Incomplete records
- Missing timestamps
What Inspectors actually ask for
During inspections, surveyors typically request:
Staffs Completion Records
Theraptly tracks every staff member’s training activity, giving you clear, individual completion records inspectors can easily review.
Completion Timestamps
Theraptly automatically logs precise timestamps for every training completed, ensuring your records are accurate and inspection-ready.
Course Results
Theraptly captures knowledge check outcomes for each course, showing that staff not only completed training but understood the material.
Source Policy the Training Was Based On
Theraptly links every training module back to its original policy, so inspectors can clearly see exactly what each course is based on, without any confusion or gaps.
Exportable Documentation They Can Review On-Site
Theraptly compiles all training data into clean, exportable reports, making it easy to present documentation during inspections.
How it works
Just follow these easy steps
1
Upload Your Policy
Upload your policy or procedure, and Theraptly converts it into a ready-to-use training module with lessons and quizzes.
2
Assign & Train Your Team
Assign courses to staff based on roles, track progress, and ensure everyone completes required training on time.
3
Track Performance & Be Audit-ready
Get real-time insights on completion rates, quiz results, and CARF alignment—all in one dashboard.
Built for small teams
Built for Small Compliance Teams. Large hospital systems have compliance departments. Most behavioral health facilities don’t. Theraptly is designed for the facility manager managing scheduling, billing, and incident reports, without adding another operational burden. Setup takes only 15 mins.
Theraptly
Staff Training & Documentation
When inspectors ask for documentation, you already have it.
Control user access and simplify logins for your clinical and compliance teams.
Turn your policies into role-based courses and assign them in a click, so every staff member completes the right training.
Every completion is logged with the exact date, time, and staff name — ready to export the moment a surveyor asks.
Generate auditor-ready reports in seconds, with policies, timestamps, and results compiled in one place.
Work smarter, Stay Compliant with Theraptly
Start automating tasks today and give your team more time to focus on what matters.